Quick Links
Position Details
Peninsula Health
Reference Number 19376
Position Title Personal Assistant to Professor of Medicine
Employment Status Permanent Full Time
Location Frankston Hospital
Advertisement text Personal Assistant to Professor of Medicine

An excellent opportunity has arisen for a professional Personal Assistant to support the Professor of Medicine in a permanent full time position. This is a fantastic role that requires a confident, professional Personal Assistant who can manage a busy workload, multi-task and deliver results.

The duties include:

• Provide a range of administrative support services, including:
o Answering telephone calls and responding to enquiries
o Diary management for Professor of Medicine
o Coordinating meetings and travel arrangements
o Drafting and preparing documents, memoranda and correspondence
o Collating and distributing meeting papers
o Managing Professor of Medicine’s publications database using Endnote
o Assistance with grant applications and publication submissions
o Assisting in maintaining ROPES and ERA profiles for academic and adjunct staff
o Assisting in developing and maintaining a web-profile for the Dept of Medicine.
• Act as the first point of contact for enquiries to the Professor of Medicine by using initiative and judgement to handle or refer matters appropriately, including assisting and supporting new staff.
• Arrange for the dissemination of Professorial communications via appropriate methods and liaising with Monash University.

The successful applicant will have:

• An Associate Diploma in office administration or a similar field with significant relevant work experience or an equivalent combination of relevant experience and/or education/training in an administrative environment.
• Operational knowledge of the tertiary education and research sector and the medical sector.
• Superior communication and interpersonal skills
• Excellent time management and prioritisation skills
• An appreciation of the need to handle matters confidentially and sensitively.
• Initiative.

Please direct all enquiries to Trista Bryan, Executive Assistant 9784 7941.

To apply, please click on the APPLY NOW button to forward you current resume and covering letter for consideration

• Ensuring the health and safety of our patients, visitors and staff is at the heart of everything we do. As part of this commitment, all new members of our team must meet the immunisation requirements of their role prior to commencement.
• Peninsula Health is committed to providing positive employment opportunities and outcomes for Aboriginal and Torres Strait Islander people and welcome employment applications from candidates of Aboriginal and Torres Strait Islander background.
• Peninsula Health believes in the strength of a diverse and inclusive workforce where each person’s uniqueness is valued. Peninsula Health believes that by embracing the diverse life experiences and perspectives of our people, we will provide high-quality health care to all members of our community – regardless of gender, age, ethnicity, cultural background, disability, religion or sexual orientation.
Selection Criteria Essential: An Associate Diploma in office administration or a similar field with significant relevant work experience or an equivalent combination of relevant experience and/or education/training in an administrative environment.
Essential: Operational knowledge of the tertiary education and research sector and the medical sector.
Desirable: Prior experience as a Personal Assistant to a Head of Unit, Department, or School and experience providing administrative support services in a busy office environment.
Contact Person Trista Bryan
Contact Number 97847941
Closing Date 11/09/2016
Position Description PA to the Professor of Medicine.pdf