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Position Details
Peninsula Health
Reference Number 24232
Position Title Support Services Admin & Auditing Assistant
Employment Status Permanent Part Time
Location All Sites, Frankston Hospital
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• Ideal opportunity to develop your career
• Mornington Peninsula Location
• Salary Packaging Benefits

About Peninsula Health

Peninsula Health provides public healthcare services to residents of the Mornington Peninsula.

Our hospitals and emergency departments are located at Frankston and Rosebud, and we provide a wide range of community health, dental, rehabilitation, mental health, palliative care ad aged care services from campuses at Frankston, Hastings, Mornington and Rosebud.

Person centred care is at the heart of everything we do, guided by our values of Services, Integrity, Compassion, Respect and Excellence.

For more information on Peninsula health please feel welcome to visit our website http://www.peninsulahealth.org.au/

Position Summary

The role of Support Services Admin & Auditing Assistant will work closely with members of the Support Services team demonstrating strong communication and interpersonal skills, using a variety of IT systems to manage data and communications to key stakeholders. This role will also be responsible for coordinating and conducting Support Services Related compliance audits.

The successful applicant will be based at Frankston Hospital with responsibilities across multiple sites. This position is required Mon-Fri, 75 hours per fortnight.

Key Responsibilities

• Provide administrative support to Key Support Services Managers.
• Front desk reception for Support Services - greeting and being the first point of call for staff and contractors
• Responding to telephone and email enquiries and directing to the relevant manager when required.
• Managing incoming and outgoing mail.
• Stationery ordering and stock control
• Prepares basic letters, emails, and reports using clear, concise and grammatically correct language.
• Data management and digital files setup, records management and archiving.
• Responsible for the effective coordination, execution and reporting of all compliance audit outcomes.

Essential Criteria

• Demonstrated commitment to the provision of high-level quality and customer focused services.
• Demonstrated initiative and self –direction
• Sound interpersonal, oral and written communication skills with the ability to work as part of a team or independently.
• Ability to organize and prioritise work to meet deadlines
• Current Victorian Drivers License
• Certificate III Business Admin (Medical)

How to apply

To apply for this position via Seek, please click on 'Apply for this Position' which will re-direct you to our careers page. From our Careers page, to apply or to continue with your application from Seek please click on 'Apply Now' and follow the below steps to finalise your application:

Existing Account Users:
1. Click 'Sign in' and follow the prompts to upload your Resume and Cover letter

New Account Users:
1. Click 'Register' to create an account
2. Once registered, click 'Sign in' in the top right hand corner
3. Type in the reference number (located at the top of the ad)
4. Re click 'Apply Now’ and follow the prompts to upload your Resume and Cover letter

If you experience any issues signing in or registering to our careers page, please feel welcome to contact our HR Hotline on 03 9784 2700.

If you have any questions specific to the positon you are applying for, please feel welcome to contact the hiring manager via the contact details below.

Other Information

• Ensuring the health and safety of our patients, visitors and staff is at the heart of everything we do. As part of this commitment, all new members of our team must meet the immunisation requirements of their role prior to commencement.
• Peninsula Health is committed to providing positive employment opportunities and outcomes for Aboriginal and Torres Strait Islander people and welcome employment applications from candidates of Aboriginal and Torres Strait Islander background.
• Peninsula Health believes in the strength of a diverse and inclusive workforce where each person’s uniqueness is valued. Peninsula Health believes that by embracing the diverse life experiences and perspectives of our people, we will provide high-quality health care to all members of our community – regardless of gender, age, ethnicity, cultural background, disability, religion or sexual orientation.

Click here to view information on living on the Mornington Peninsula

Click here to view information on preparing for your employment at Peninsula Health

Selection Criteria Essential: Previous experience in an administrative assistant role supporting a multidisciplinary team.
Desirable: Previous experience in a Health Service Support Role (Non-Clinical)
Desirable: Previous auditing experience to the Victorian Cleaning Standards for Public Hospitals or similar.
Essential: Demonstrated interpersonal, oral and written communication skills with the ability to work as part of a team or independently.
Essential: Advanced computer skills and ability to utilise common software applications such as Microsoft Word, Excel and Outlook
Contact Person Alex MacLean
Contact Number 97847372
Alternate Contact Person Rachel Ulbrick
Alternate Contact Number 97881848
Closing Date 18/08/2018
Position Description Support Services Admin Auditing Assistant 2320718.pdf